HESSAY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30PM IN THE CHAPEL SCHOOLROOM, HESSAY, ON WEDNESDAY 9 JANUARY 2019
Present: Councillors Mark Barratt (Chairman), Olivia Johnson, Mike Lord and Ann Watson. Also present were City Councillor Chris Steward, two members of the public and the Clerk, James Mackman.
PUBLIC PARTICIPATION
None.
19.001 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
19.002 – TO RECEIVE APOLOGIES AND APPROVE REASONS FOR ABSENCE
Apologies for absence were received and approved from Councillor Hildreth.
19.003 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 14 NOVEMBER 2018
The minutes of the meeting held on 14 November 2018, having been circulated and read, were accepted and signed as a true record.
19.004 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Chris Steward reported that: –
• It is anticipated that the City Council’s Planning Committee will discuss the asphalt plant application at the January meeting.
• He has arranged for a barrier to be installed in the pavement in front of the gate to the children’s play area.
19.005 – TO MAKE DECISIONS ON PARISH COUNCIL LAND
(a) Registration of Parish Land – To receive an update
No further news to report on this subject.
(b) Hessay Pond including the provision of a picnic table
Councillor Watson reported that her husband had agreed to sponsor the purchase of a picnic table.
A local resident is to be approached to establish if he would construct and install the said picnic table. (Action Cllr Watson)
(c) Willow Garth
It was agreed that the trees in Willow Garth should be inspected. Councillor Barratt said that he and Councillor Hildreth would carry out an inspection. (Action Councillors Barratt & Hildreth)
(d) Allotments
It was noted that the allotments are looking smart and tidy.
(e) Thief Lane
Councillor Lord reported that the two owl boxes that had been installed some years ago have now disintegrated. He reported that they had been used for nesting during the time that they had been up but he had not been aware that the boxes had ever been used by owls.
(f) Sandpit Field
No report.
19.006 – PLANNING APPLICATIONS
(a) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following applications: –
• Ref: 18/02003/FUL – Single-storey rear extension at 4 Shirbutt Lane.
• Ref: 18/02432/FUL – Erection of 2no. agricultural buildings for general purpose and machinery storage and for the keeping of livestock at land to north east of Moor Villa Farm, Low Moor Lane.
(b) To discuss progress on the proposed asphalt plant on the Hessay Industrial Estate
Councillor Steward reported that it is anticipated that the City Council’s Planning Committee will discuss the application at the January meeting.
19.007 – TO DISCUSS PROGRESS ON ROAD SAFETY AND TRAFFIC CALMING IN THE VILLAGE, AND HGVs USING THE VILLAGE ROADS ILLEGALLY.
It was noted that there is an occasional incidence of an HGV going through the village.
19.008 – TO DISCUSS THE CONDITION OF THE VILLAGE ROADS, VERGES, POTHOLES, FOOTPATHS AND SIGNAGE IN THE VILLAGE
A working group to clear the vegetation of the footpath between the Chapel and Fieldside House is being organised by Councillors Barratt and Hildreth. (Action Councillors Barratt & Hildreth)
19.009 – TO DISCUSS THE PROVISION OF A DEFIBRILLATOR IN THE VILLAGE
It was agreed that the defibrillator should be placed in the space where the phone box used to be.
It will be a free-standing unit powered by solar batteries and wind power.
It will be supplied by the Red Cross.
It was agreed that the defibrillator should incorporate a child element so that it could be used on any person over two years old.
Details of the defibrillator are to be circulated to the Councillors.
Councillors will liaise with neighbours regarding the installation & the wind power element of the equipment.
Providing that neighbours have no objections the Councillors approved the installation of defibrillator.
19.010 – TO RECEIVE AN UPDATE ON PARKING RESTRICTIONS IN FRONT OF THE CHILDREN’S PLAYGROUND IN MAIN STREET
City Councillor Chris Steward has arranged for a barrier to be placed in the pavement in front of the gate to the children’s playground as requested by the Councillors following concerns raised by residents. This should prevent any child from dashing into the road.
19.011 – TO DISCUSS BROADBAND PROVISION FOR THE VILLAGE
It was noted that some 20 properties in the village have not been connected to the superfast broadband network. This is an ongoing problem and there doesn’t appear to be a quick fix.
Councillor Watson and others are pursuing the subject. Councillors resolved to raise the issue with our MP Julian Sturdy. (Action Clerk & Cllr Watson)
19.012 – TO RECEIVE A REPORT ON VILLAGE POLICING
No incidents for Hessay had been reported to the police during November. One incident reported in December was noted.
19.013 – TO CONSIDER THE MAY 2019 PARISH COUNCIL ELECTIONS
It was noted that there will be an election in May 2019.
19.014 – TO CONSIDER COUNCILLOR TRAINING
The Clerk reported that the YLCA had not yet produced a schedule of training courses for 2019.
19.015 – FINANCE
(a) Financial Report
The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 9 January 2019. The report reflected the receipts and payments (net of VAT) below.
The bank balances at 9 January were: –
Current Account £500.00
Business Money Manager Account £10,648.31
(b) To note accounts for payment
348 M & Z Barratt Pond maintenance 2018 £115.00
349 Upper Poppleton Parish Council Stationery contribution for 2018 £20.00
350 James Mackman Clerk’s salary December & January £279.30
351 HM Revenue & Customs Income tax – December & January £69.80
352 James Mackman Expenses including SLCC subscription £18.68 £25.50
(c) To receive a report on income received
Allotment holder Allotment rent £20.00
HSBC Bank interest £3.64
(d) To agree to pay a proportion of the Clerk’s SLCC subscription
It was agreed that the Parish Council would pay £18.68 towards the total of this year’s subscription of £175.00.
(e) To consider the Budget for 2019-2020 and set the precept
The Councillors considered the proposed budget that the Clerk had circulated prior to the meeting. It was agreed that the precept for 2019-20 be held at £3,650. The Chairman and Clerk signed the required form.
19.016 – CLERK’S REPORT:
(a) Progress on removing the vegetation along the footpath in Shirbutt Lane (Min. 18.120)
The Clerk reported that since he had met two representatives from Community Payback in August, he had not been given a date for when the agreed work is to be carried out. The Clerk is to try to get a date fixed. (Action Clerk)
(b) Progress notice board refurbishment (Min 18.122)
No news to report on this subject.
19.017 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
19.017.01 – The Clerk referred to the following items of correspondence received since the November Parish Council meeting
(a) CYC – Snow warden posters
(b) CYC – Council tax base figures for 2019
(c) CYC – Double taxation payment details
(d) The Pensions Regulator – Contributions update
19.017.02 – It was noted that the correspondence received since the November Parish Council meeting listed below had been circulated to Councillors prior to the meeting
(a) Amey – Allerton Waste Recovery Park news
(b) Explore York Libraries & Archives – Yortime December 2018
(c) Julian Sturdy MP – Four E-Bulletins
(d) North Yorks Police Fire & Crime Commissioner – Have your say on fire and rescue and police funding.
(e) YLCA – White Rose Update, November 2018
(f) YLCA/NALC – Chief Executive’s bulletin
(g) YLCA – Clerks’ pay scale from 1 April 2019
19.018 – TO CONSIDER MINOR MATTERS
(a) It was noted that Helen Candy had written to say that, in the near future, she would not be able to maintain the Parish Council’s website.
The Councillors expressed their thanks for Mrs Candy having created and maintained the website.
(b) Councillor Johnson reported that the matting on the children’s play area was not in good repair. The City Council had effected some repair but this was not satisfactory.
(c) Councillor Johnson has registered an interest with Yorwaste for funds for children-orientated projects in the village.
19.019 – TO CONSIDER ITEMS FOR THE NEXT AGENDA
Payment for the hire of the Chapel schoolroom for Parish Council meetings during 2018-19
The future of the Parish Council’s website and email communications to residents.
19.020 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held on Wednesday 13 March 2019.
There being no more business the meeting was formally closed at 9.10pm.
Chairman……………………………. Date………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 email: jmackman3@gmail.com