HESSAY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30PM IN THE CHAPEL SCHOOLROOM, HESSAY, ON WEDNESDAY 18 SEPTEMBER 2019
Present: Councillors Mark Barratt (Chairman), Mike Lord, George Ramshaw and Ann Watson. Also present were six members of the public, City Councillor James Barker and the Clerk, James Mackman.
PUBLIC PARTICIPATION
A PowerPoint presentation on the installation of broadband cabling was given by Quickline Communications. If a minimum of ten residents/businesses sign up to have cabling installed Quickline can secure Government funding and go ahead with the work. The speed of the broadband will far exceed any of the existing speeds. Installation of the cable would be free but there would be an ongoing monthly charge.
19.091 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
19.092 – TO RECEIVE APOLOGIES AND APPROVE REASONS FOR ABSENCE
Apologies for absence were received and approved from Councillor Olivia Johnson.
19.093 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 6 JULY 2019
The minutes of the meeting held on 6 July 2019, having been circulated and read, were accepted and signed as a true record.
19.094 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 16 JULY 2019
The minutes of the meeting held on 16 July 2019, having been circulated and read, were accepted and signed as a true record.
19.095 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor James Barker attended the meeting. At this point he mentioned that Ward funding was available. During the meeting Councillor Barker was able to add positive suggestions.
19.096 – TO DISCUSS THE PROVISION OF BROADBAND PROVISION FOR THE VILLAGE
It was agreed to put the information about the Quickline presentation on the Hessay Community Facebook page. (Action Councillor Barratt)
19.097 – TO MAKE DECISIONS ON PARISH COUNCIL LAND
(a) Registration of Parish Land – To receive an update
No further news to report on this subject.
(b) Hessay Pond including the provision of a picnic table and work to the path
i. A working party to clear the pond of excess vegetation has been arranged for 5th October.
ii. City Councillor Barker suggested that Community payback be asked to sort out the path
(c) Willow Garth – Councillor Barratt referred to a detailed report that he had written outlining the work carried out in Willow Garth such as strimming the ground cover and taking off some of the low-hanging branches.
(d) Allotments – The Chairman reported that the allotments are in good order
(e) Thief Lane – No report.
(f) Sandpit Field – No report.
19.098 – PLANNING APPLICATIONS
(a) The Councillors considered the planning application received since the July Parish Council meeting as listed below: –
Details of Planning Application – Comments
Ref: 19/01439/ABC3 – Change of use of agricultural buildings to 2no. dwellings under Class Q Part 3 Schedule 2 of Article 3 of The Town and Country Planning (General Permitted Development) Order 2015 (Barn 1) at Glebe Farm Hessay to Moor Bridge.
No objections
Ref: 19/01774/FUL – Removal of conditions 3, 4, 5, and 6 of permitted application 18/02432/FUL to erect 2no. agricultural buildings for the keeping of livestock and to re-instate pond at Land to North East of Moor Villa Farm, Low Moor Lane.
No objections but have concerns that the application does not detail how it is intended to deal with foul water, manure heaps and run-off arising from livestock keeping.
Ref: 19/01785/TPO – Crown lift to 3m, reduce limb and balance crown of Oak protected by Tree Preservation Order no. CYC140 at The Saplings, 6 Laburnum Farm Close.
No objections
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following application: –
• Ref: 19/01194/FUL – Single-storey rear extension, single-storey side extension to house oil tank, 1no. roof light to rear and erection of detached store to rear at Alder House, 4 Laburnum Farm Close.
It was noted that the Local Planning Authority had refused the following applications: –
• Ref: 19/00969/FUL – Two-storey and single-storey rear extensions (amended scheme) at Dexter House, The Fold.
(c) To note the latest news on the proposed asphalt plant on the Hessay Industrial Estate
It was noted that more than six months had elapsed since the City Council made the decision to refuse the planning application for the asphalt plant. This means that the time allowed for an appeal has passed the application is now dead.
19.099 – TO DISCUSS THE CONDITION OF THE VILLAGE ROADS, VERGES, POTHOLES, FOOTPATHS AND SIGNAGE IN THE VILLAGE
(a) City Councillor James Barker reported that on 12th September he had looked at the roads in Hessay with a City Council Highways Team
(b) It was reported that the passing places in Atterwith Lane are overgrown with vegetation. Councillor Barker said that he would report this to the City Council.
(c) Residents are concerned with traffic speed of vehicles passing the junction of New Road and the A59. The condition of the surface of New Road and the raised grates between the A59 Junction and the level crossing is concerning, It was agreed that a letter be sent to the City Council asking if 1) some form of road calming could be installed with the intention of slowing down traffic thereby making it less dangerous to access the A59 from New Road. 2) What proposals could be offered to remedy the condition of New Road. (Action Councillor Barratt and Clerk)
19.100 – TO DISCUSS THE PROVISION OF A DEFIBRILLATOR IN THE VILLAGE
The Clerk reported that City Councillor Anne Hook had been in contact with the City Council about the location of the defibrillator. City Councillor James Barker said that he had spoken to the City Council on this subject and gave the Clerk the name of the Officer who should be contacted directly so that the necessary arrangements could be made for the installation of the defibrillator. (Action Clerk)
19.101 – TO DISCUSS PROGRESS ON THE CREATION OF A NEW PARISH COUNCIL WEBSITE
It was agreed that a meeting with the proposed administrator of the new website, Councillors and the Clerk be arranged. (Action Councillor Barratt)
19.102 – TO DISCUSS THE APPROPRIATE REPAIRS TO THE SEAT IN FRONT OF THE NOTICE BOARD
It was reported that the wooden sitting part of seat had collapsed and that the seat was unusable. A quotation for repairing the seat was considered as was the suggestion that the seat be replaced. It was resolved that Ward Funding would be sought for a new seat and that the new seat would be made of recycled plastic so that future maintenance would be kept to a minimum. (Action Clerk)
19.103 – TO CONSIDER COUNCILLOR TRAINING
The Clerk reported that he had given Councillor Ramshaw an induction course. It was agreed Councillor Ramshaw should attend a YLCA-run training course when one became available. (Action Clerk)
19.104 – TO DISCUSS PROGRESS ON AN EVENT TO CELEBRATE VE DAY 2020
It was agreed that details of the event should be circulated to residents and that they should be encouraged to organise an event.
19.105 – TO NOTE PROGRESS ON SETTING UP A COMMUNITY SPEED WATCH GROUP
The Chairman reported that a meeting is being arranged between the police and those residents who are interested in taking part in the Scheme.
19.106 – TO RECEIVE A REPORT ON VILLAGE POLICING
The Clerk reported that there had been no incidents reported to the police during the months of July and August.
19.107 – FINANCE
(a) Financial Report
The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 18 September 2019. The report reflected the receipts and payments (net of VAT) below.
The bank balances at 18 September were: –
Current Account £500.00
Business Money Manager Account £7,707.45
(b) To note accounts for payment
363 Safety-Tec Ltd Cabinet for defibrillator £295.00
364 Aero Healthcare Ltd Defibrillator £1,294.90
405 Mrs L Cariss Internal audit fee £80.00
406 James Mackman Clerk’s salary August & September £296.78
407 HM Revenue & Customs Income tax – August & September £74.20
408 James Mackman Expenses £13.86
(c) To receive a report on income received
HSBC Bank interest £3.30
(d) To agree to the signatories on an updated bank mandate
It was agreed that all Councillors should be signatories on the bank mandate. The Clerk is to be included so that he can carry out electronic banking. The Councillors present completed the new mandate.
(e) To note the internal auditor’s report
Prior to the meeting the Councillors had been given the internal auditor’s report. The report was noted.
19.108 – CLERK’S REPORT:
(a) Progress on clearing the footpath in Shirbutt Lane (Min. 19.071)
It was noted that Community Payback had cleared the vegetation off the footpath and cut back the nettles in Shirbutt Lane.
(b) Progress on advising residents of the availability of Ward Funding (Min. 19.076)
It was reported that residents had been notified of Ward Funding through the Hessay Community’s Facebook page.
(c) Progress on the filling in of the pothole in front of the Church in New Road (Min. 19.081a)
It was noted that the pothole had not been filled in. City Councillor Barker said that he would make enquiries about this with the City Council.
(d) Progress notice board refurbishment (Min 19.081b)
It was noted that work to the notice board cannot begin until the seat in front of it has been repaired or replaced as access over the seat is currently impossible.
(e) York Autograss Club (Min. 19.083a)
The Chairman reported that the York Autograss’s website no longer has contact details. It was agreed that the organisers be approached about compensation the next time there is a race meeting. (Action Councillor Barratt)
19.109 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
19.109.1 – The Clerk referred to the following correspondence received since the July meeting
(a) Ainsty (2008) Internal Drainage Board – Completion of Audit statements for notice board
(b) The Pensions Regulator – details of the way to re-enrolment employees
(c) YLCA – Updated Financial Regulations which need to be adopted
19.109.2 – It was noted that the correspondence received since the July Parish Council meeting listed below had been circulated to Councillors prior to the meeting
(a) Council for British Archaeology (Yorkshire) – Selby workshop 21 September
(b) Northern Powergrid – cabling request on Willow Garth
(c) North Yorkshire Police – Fraud campaign support request
(d) North Yorkshire Police – Tasers consultation
(e) YLCA – Consult re proposed reforms re 5G
(f) YLCA – Policy Consultation E-Briefing 09/19 – Independent Review into Local Government. Audit
(g) YLCA – White Rose Update – mid July 2019
(h) YLCA – White Rose Update – September 2019
19.110 – TO CONSIDER MINOR MATTERS
None.
19.111 – TO CONSIDER ITEMS FOR THE NEXT AGENDA
Dealing with the consequence of having a defibrillator.
19.112 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held at 7.00pm on Thursday 21 November 2019.
It was further agreed that subsequent meetings would be held on the third Thursday of the month with a starting time of 7.00pm.
There being no more business the meeting was formally closed at 8.50pm.
Chairman……………………………. Date………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 email: jmackman3@gmail.com