HESSAY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL ZOOM MEETING HELD ON-LINE AT 7.00PM ON TUESDAY 12 JANUARY 2021
Attending on-line: Councillors Mark Barratt (Chairman), Mike Lord and George Ramshaw. Also present on-line were one member of the public, City Councillor Anne Hook and the Clerk, James Mackman.
PUBLIC PARTICIPATION
None.
21.001 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
21.002 – TO RECEIVE APOLOGIES FOR ABSENCE GIVEN IN ADVANCE OF THE MEETING
Apologies for absence were received from Councillors Olivia Johnson and Ann Watson.
21.003 – TO CONSIDER THE APPROVAL OF REASONS GIVEN FOR ABSENCE
The Councillors approved the reasons for absence.
21.004 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 19 NOVEMBER 2020
The minutes of the meeting held on 19 November 2020, having been circulated and read, were accepted as a true record. They will be signed when circumstances allow.
21.005 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Cllr. Anne Hook reported: –
• That the City Council COVID-19 helplines were still very much available for any help people might need because of COVID
21.006 – TO MAKE DECISIONS ON PARISH COUNCIL LAND
(a) Registration of Parish Land – To receive an update
It was reported that Roger Hildreth and our solicitor have been working on the Statements of Truth.
(b) Hessay Pond &
(c) Willow Garth
Councillor Barratt reported that most of the trees from the Woodland Trust have been planted with canes and spirals to protect the saplings. The majority were planted at the rear of Willow Garth, approximately 15-30cm inside the boundary. Others have been planted in feature blocks within Willow Garth and the area around Hessay Pond, though not to obstruct access to the drainage ditches. Cllr Barratt had strimmed and cleared the area heavily in preparation and, owing to the Covid 19 pandemic restrictions, had marked the planting points with canes to enable the trees to be planted by residents observing social distance. It had been necessary to allocate time slots to individual family groups. It was noted that a good number of residents had participated in planting trees (new and old alike.) The cut and fallen branches from trees in the pond area have been moved into Willow Garth or incorporated into log piles in Willow garth.
(d) Allotments
No news on this subject.
(e) Thief Lane
Cllr Barratt will visit Thief Lane and report back on the fallen oak trees so as a decision can be made whether to replant or not.
(f) Sandpit Field
The gateway needs clearing of volunteer plants in the verge.
21.007 – PLANNING APPLICATIONS
To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved no Hessay applications since the November 2020 Parish Council meeting
A resident reported that it was believed that the most recent application at Glebe Farm (20/00880/FUL) had been conditioned the same as the previous application (16/02202/FUL) which ultimately meant the application had been subject to an agricultural tie.
21.008 – TO DISCUSS THE PROVISION OF BROADBAND FOR THE VILLAGE
It was suggested that all residents should now be able to connect to the BT broadband.
21.009 – TO DISCUSS PROGRESS ON THE CREATION OF A NEW PARISH COUNCIL WEBSITE.
It was noted that the new website is now up and running
The Councillors expressed their thanks for Steve Mills for all his work in setting up the website.
21.010 – TO DISCUSS INCONSIDERATE PARKING IN THE VILLAGE
It was agreed that the problem of inconsiderate parking will be mentioned in a forthcoming Newsletter.
21.011 – TO RECEIVE A REPORT ON VILLAGE POLICING
It was noted that the monthly reports have restarted and the Clerk is to email the reports for November and December 2020 to the Councillors. (Action Clerk)
21.012 – FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 12 January 2021. The report reflected the receipts and payments (net of VAT) below.
The bank balances on 12 January were: –
Current Account £500.00
Business Money Manager Account £9,990.48
(b) To note accounts for payment
385 Mark Barratt Recompense of Wix payment for the new website £144.00
386 Nether Poppleton PC Annual stationery contribution £20.00
387 James Mackman Salary – December & January £299.20
388 HM Revenue & Customs Income tax – December & January £75.00
389 James Mackman Expenses including SLCC subscription £22.62, £31.57
(c) To receive a report on income received
HSBC Bank interest £0.18
(d) To consider making a donation to the Chapel School Room
The Councillors discussed the fact that the Parish Council hadn’t met in the Chapel Schoolroom during the current financial year and that, considering the length of the current lockdown, it doesn’t look as though there will be a physical meeting until sometime during the next financial year. However, the Councillors were very aware that the Chapel Schoolroom is a village asset and as such they voted to give £120 towards its upkeep for the year ending 31 March 2021.
(e) To agree to pay a proportion of the Clerk’s SLCC subscription (£22.62)
It was agreed that the Parish Council would pay £22.62 towards the total of this year’s subscription of £185.00
(f) To consider the Budget for 2021-2022 and set the precept
The Councillors considered the proposed budget that the Clerk had circulated prior to the meeting. It was agreed that the precept for 2021-22 be held at £3,650. The Chairman will sign the form later observing the current Covid-19 lockdown protocol.
21.013 – CLERK’S REPORT:
(a) Progress on the refurbishment of the notice board (Min 20.075b)
The Clerk reported having recently spoken to the contractor who had said that it is too wet to carry out the work at the moment. It will need a spell of dry weather before the work can be done.
(b) Progress on the replacement of the matting in the playground (Min. 20.075c)
No news on this subject.
21.014 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
21.014.1 – It was noted that the correspondence received since the November Parish Council meeting listed below had been circulated to Councillors prior to the meeting
(a) Julian Sturdy MP – A Year in Review
(b) North Yorkshire Police – E-scooters – virtual Community Event details
(c) Office of the Police, Fire and Crime Commissioner – Christmas message
(d) Office of the Police, Fire and Crime Commissioner – Precept consultation 2021 / 2022 – survey
(e) Open Spaces Society – e-zine December 2020
(f) YLCA – Scam Awareness online event – 16 December
(g) YLCA – White Rose update
(h) YLCA – NALC open letter from the Chairman
21.014.02 – The Clerk referred to the following item of correspondence
A request from Soton University to publicise a survey they are carrying out in selected villages (Hessay being one) of the effects of Covid-19 on the residents. The request was put on the Hessay Community Facebook page.
21.015 – TO CONSIDER MINOR MATTERS
Residents have mentioned the litter on New Road opposite the entrance to the industrial estate, much of which accrued during the time which Yorwaste operated a recycling facility on the industrial estate. Cllr Barratt has reported the matter to City of York Council for remedy.
21.016 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
The provision of two village signs.
21.017 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held on Thursday 18 March 2021.
There being no more business the meeting was formally closed at 8.33pm.
Chairman……………………………. Date………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 email: jmackman3@gmail.com