HESSAY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL ZOOM MEETING HELD ON-LINE AT 8.00PM ON THURSDAY 17 SEPTEMBER 2020
Attending on-line: Councillors Mark Barratt (Chairman), Olivia Johnson, Mike Lord, George Ramshaw and Ann Watson. Also present on-line were three members of the public, City Councillor Anne Hook and the Clerk, James Mackman.
PUBLIC PARTICIPATION
None.
20.063 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
20.064 – TO RECEIVE APOLOGIES AND APPROVE REASONS FOR ABSENCE
City Councillor James Barker’s apologies were recorded.
20.065 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 16 JULY 2020
The minutes of the meeting held on 16 July 2020, having been circulated and read, were accepted as a true record. They will be signed when circumstances allow.
20.066 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Cllr. Anne Hook reported that she had nothing to add to the fact that all the salient points had been emailed to Parish Councils.
20.067 – TO MAKE DECISIONS ON PARISH COUNCIL LAND
(a) Registration of Parish Land – To receive an update
The Chairman report that our solicitor has more information. The incidence of Covid-19 has been a problem. The Statements of Truth have to be verified.
(b) Hessay Pond
i. The Chairman thanked all those who have helped maintain the pond area during the summer and Stuart Cariss in particular.
ii. The area round the new table has been kept neat and the Oak Tree planted in memory of Frank Hildreth has had its lower branched trimmed.
iii. The Councillors agreed to meet to discuss the possibility of applying for more funding for the improvement of the pond area.
iv. It was noted that Lady Neill DL had donated the sum of £250 as a contribution towards the restoration of the area surrounding the pond.
(c) Willow Garth
The Chairman reported that the Woodland Trust is delivering 400 trees in November. It was agreed that these would be planted along the back boundary. The planting will be a community event but under the current Covid-19 pandemic rules no more than six people would be allowed in any group. The area along the back boundary is to be strimmed so that the trees can be planted.
(d) Allotments
Councillors were advised that with the asbestos being buried there is no problem as long as it is not disturbed. A management plan is to be drawn up, with signage being erected. Allotment holders are to be made aware and it may be desirable to install a fence and / or apply extra soil over the buried material.
(e) Thief Lane
Councillor Lord reported that the left-hand side of the lane had been fenced off. There are some dead trees in the lane but these are to be left for the time being.
(f) Sandpit Field
No news on this subject.
20.068 – PLANNING APPLICATIONS
(a) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following application: –
• Ref: 20/00893/FUL – Extension to agricultural building at Curlew Fields Farm, New Road.
20.069 – TO DISCUSS THE PROVISION OF BROADBAND FOR THE VILLAGE
There was no news to report on this subject. We are awaiting FTTP (fibre to the premises) rollout to commence in the village.
20.070 – TO DISCUSS CREATING A PLAY STREET IN THE VILLAGE
The Chairman reported that, as the City Council has no policy on play streets it was not possible to progress the subject.
20.071 – TO DISCUSS PROGRESS ON THE CREATION OF A NEW PARISH COUNCIL WEBSITE.
Councillor Barratt reported that the new website is almost ready to be launched.
20.072 – TO RECEIVE A REPORT ON VILLAGE POLICING
The Clerk reported that there had been no report since the July Parish Council meeting
20.073 – TO NOTE PROGRESS ON SETTING UP A COMMUNITY SPEED WATCH GROUP
No further news on this subject. The coordinating resident will enquire with the North Yorkshire Police coordinator as to when training can commence
20.074 – FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 17 September 2020. The report reflected the receipts and payments (net of VAT) below.
The bank balances on 17 September were: –
Current Account £500.00
Business Money Manager Account £9,657.01
(b) To note accounts for payment
376 HM Revenue & Customs Income tax – August & September £75.20
377 Mrs Cariss Internal audit fee £80.00
378 James Mackman Salary – August & September £300.55
(c) To receive a report on income received
HSBC Bank interest £0.16
Lady Neill DL Grant towards the pond area renovation £250.00
20.075 – CLERK’S REPORT:
(a) Progress on the filling in of the pothole in front of the Church in New Road (Min. 20.058a)
The Chairman reported that he had resubmitted the problem with the pothole to the City Council earlier in the evening.
(b) Progress on the refurbishment of the notice board (Min 20.058b)
It was noted that most of the varnish on the notice board has disappeared leaving bare wood open to the elements. It was agreed that the Clerk should ask Ken Falkingham if he would be prepared to refurbish the notice board. (Action Clerk)
(c) Progress on the replacement of the matting in the playground (Min. 20.043a)
The solution to the problem lies with the City Council. There was no progress to report.
20.076 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
20.076.1 – It was noted that the correspondence received since the July Parish Council meeting listed below had been circulated to Councillors prior to the meeting
(a) CYC – Broadband update
(b) CYC – Green Homes Grants
(c) CYC – Response to request to cut back the laurel hedge in playground
(d) Open Spaces Society – Charter
(e) YLCA – White Rose Updates
(f) YLCA – LGA code of conduct discussion 5 August
(g) YLCA – NALC statement on meetings
20.077 – TO CONSIDER MINOR MATTERS
None
20.078 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
None.
20.079 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held on Thursday 17 November 2020.
There being no more business the meeting was formally closed at 9.20pm.
Chairman……………………………. Date………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 email: jmackman3@gmail.com