HESSAY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL ZOOM MEETING HELD ON-LINE AT 8.00PM ON THURSDAY 16 JULY 2020
Attending on-line: Councillors Mark Barratt (Chairman), Olivia Johnson, Mike Lord, George Ramshaw and Ann Watson. Also present on-line was one member of the public, City Councillor Anne Hook and the Clerk, James Mackman.
PUBLIC PARTICIPATION
None.
20.046 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
20.047 – TO RECEIVE APOLOGIES AND APPROVE REASONS FOR ABSENCE
With all Councillors attending there were no apologies.
20.048 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 18 JUNE 2020
The minutes of the meeting held on 18 June 2020, having been circulated and read, were accepted as a true record. They will be signed when circumstances allow.
20.049 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Cllr. Anne Hook reported that: –
• You will all have been receiving the regular updates from CYC on how they are dealing with the Coronavirus and the measures introduced to make the city, especially the city centre safe for everyone so that businesses can reopen, so I need not add to that.
• It seems as if some of the things which I reported from my “audit” of Hessay have been fixed, so I hope you have noticed one or two improvements.
20.050 – TO MAKE DECISIONS ON PARISH COUNCIL LAND
(a) It was agreed that the failing fence posts in front of the pond area should each be supported by the addition of another post and that the gate post will be replaced.
(b) Under the delegated authority granted at the June meeting the Clerk and Chairman had agreed that the seat in the pond area should be refurbished. It was noted that the work has now been carried out. The Councillors agreed the course of action and unanimously praised the result.
(c) The fact that there may be some asbestos buried at the side of the allotment area was discussed. It was agreed that quotations for a management survey of the site be sought. (Action Clerk)
20.051 – PLANNING APPLICATIONS
(a) To consider the following Planning Application: –
Details of Planning Applications – Comments
Ref: 20/01026/FUL – Erection of building for the storage and repair of farm machinery/equipment and formation of new access from New Road at Field to the South of Hessay Industrial Estate, New Road.
The Parish Council objects strongly to the proposal to construct a commercial/industrial building in the Green Belt.
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved no applications since the June Parish Council meeting.
20.052 – TO DISCUSS THE PROVISION OF BROADBAND FOR THE VILLAGE
(a) It was reported that engineers had been surveying the area with regards to supplying fibre to properties.
(b) It was reported that a letter had been sent to the Secretary of State for Culture, Media and Sport but no reply had been received.
20.053 – TO DISCUSS WAYS TO MAKE SHIRBUTT LANE INTO A PLAY STREET
Councillor Johnson reported having carried out research on this subject. It was agreed that Councillor Johnson put together a letter to be sent to the City Council. The letter will be forwarded to Councillors for comment before being sent by the Clerk on behalf of the Parish Council.
20.054 – TO DISCUSS PROGRESS ON THE CREATION OF A NEW PARISH COUNCIL WEBSITE.
Councillor Barratt reported that progress had been made on the new website and that it should be launched soon.
20.055 – TO RECEIVE A REPORT ON VILLAGE POLICING
The Clerk reported that there had been no report since the June Parish Council meeting
20.056 – TO NOTE PROGRESS ON SETTING UP A COMMUNITY SPEED WATCH GROUP
It was reported that the police have been in contact and that training is to commence soon.
20.057 – FINANCE
(a) Financial Report
The Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 16 July 2020. The report reflected the receipts and payments (net of VAT) below.
The bank balances at 16 July were: –
Current Account £500.00
Business Money Manager Account £9,657.01
(b) To note accounts for payment
370 Hessay Methodist Church Rental of the Chapel School Room for 2019-20 £120.00
371 Ken Falkingham Refurbishing the seat by the pond £48.50
372 James Mackman Salary – June & July £296.78
373 HM Revenue & Customs Income tax – June & July £74.20
374 James Mackman Expenses £28.07
(c) To receive a report on income received
HSBC Bank interest £0.08
20.058 – CLERK’S REPORT:
(a) Progress on the filling in of the pothole in front of the Church in New Road (Min. 20.041b)
The pothole has not yet been filled. Councillor Barratt is going to take a photograph of the pothole and report it to the City Council again. (Action Councillor Barratt)
(b) Progress on the refurbishment of the notice board (Min 20.041c)
Stuart Cariss has fixed the door on the left-hand side where the wood had warped and eased the lock on the right-hand door. The Councillors thanked Mr Cariss for his work.
(c) Progress on the replacement of the matting in the playground (Min. 20.043a)
Councillor Barratt reported having contacted the City Council about the matting. Apparently, the problem is city-wide and the City Council is planning to deal with all the areas in one go in order to save money.
20.059 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
20.059.1 – It was noted that the correspondence received since the June Parish Council meeting listed below had been circulated to Councillors prior to the meeting
(a) CYC – regular updates on COVID 19
(b) North Yorkshire Police, Fire & Crime Commissioner – AJ1 Project Road Safety Fund
(c) Older Citizens Advocacy – Leaflet & poster
(d) Older Citizens Advocacy – Invitation to AGM on 3 September
(e) YLCA – White Rose Updates
(f) YLCA – Hag Wood question
(g) YLCA – New Model Code of Conduct consultation
20.059.2 – The Clerk referred to the following items of correspondence
(a) Chapel School Room – Thanks for cheque
(b) PKF Littlejohn – Acknowledgement of receipt of Annual Return
20.060 – TO CONSIDER MINOR MATTERS
Councillor Johnson reported that she had approached five organisations for funding for Parish Council projects such as renewing the footpath in the pond area, the provision of bird boxes, hard standing under the new picnic table by the pond etc.
20.061 – TO CONSIDER NEW ITEMS FOR THE NEXT AGENDA
None.
20.062 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held on Thursday 17 September 2020.
There being no more business the meeting was formally closed at 10.04pm.
Chairman……………………………. Date………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 email: jmackman3@gmail.com