HESSAY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30PM IN THE CHAPEL SCHOOLROOM, HESSAY, ON WEDNESDAY 14 MARCH 2018
Present: Councillors Mark Barratt (Chairman), Roger Hildreth, Olivia Johnson, Mike Lord and Ann Watson. Also present were City Councillor Chris Steward, one member of the public and the Clerk, James Mackman.
PUBLIC PARTICIPATION
None.
18.021 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
18.022 – TO RECEIVE APOLOGIES AND APPROVE REASONS FOR ABSENCE
All Councillors being present there were no apologies.
18.023 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 10 JANUARY 2018
The minutes of the meeting held on 10 January 2018, having been circulated and read, were accepted and signed as a true record.
18.024 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Chris Steward: –
• Gave an update on the asphalt plant planning application
• City Councillor Ian Gillies is now Leader of the Council
18.025 – TO MAKE DECISIONS ON PARISH COUNCIL LAND
(a) Registration of Parish Land – To receive an update
Councillor Hildreth reported that the Land Registry had informed our solicitor that they required more information to that submitted. He and the Clerk had subsequently gone through old Parish Council papers back to the 1930s and found and copied several documents which had been sent to our solicitor.
(b) Hessay Pond
No report.
(c) Willow Garth
No report.
(d) Allotments & the possible of starting a community garden scheme
The presence of vacant allotments had been advertised on the Hessay Facebook page. It was noted that a further four residents are interested in taking an allotment plot or joining the Community Garden Scheme (CGS). Councillor Johnson has sent for a pack of information from CGS.
(e) Thief Lane
Councillor Lord reported that the ditches in Thief Lane had been cleaned.
(f) Sandpit Field – No report.
18.026 – PLANNING APPLICATIONS
(a) To note Local Authority Planning Decisions
There have been no plans for the City of York Council to consider.
(b) To discuss progress on the proposed asphalt plant on the Hessay Industrial Estate
It was noted that the planning applicant is required to submit further information regarding the Environmental Impact Assessment.
18.027 – TO DISCUSS PROGRESS ON ROAD SAFETY AND TRAFFIC CALMING IN THE VILLAGE, AND HGVs USING THE VILLAGE ROADS ILLEGALLY.
The Councillors are still hoping to attract people to take part in the Community Speed Watch programme.
It was noted that sometimes HGVs use the village as a shortcut, but it is not a serious problem.
18.028 – TO DISCUSS THE CONDITION OF THE VILLAGE ROADS, VERGES, POTHOLES, FOOTPATHS AND SIGNAGE IN THE VILLAGE
It was reported that
(a) The roads in the village need a road sweeper to sweep the gutters. City Councillor Steward agreed to action this.
(b) The grass verge on the north side of Shirbutt Lane is creeping over the road. (Action Cllr Barratt & Cllr Steward)
(c) Grass is also encroaching over the footpath on the south side of Shirbutt Lane. It was agreed that the Clerk should ask Community Payback if they would come and repeat the path clearing exercise they had carried out in July 2012. (Action Clerk)
(d) Network Rail has created a parking space at the level crossing
(e) The road surface in Mill Lane has sunk again in places. City Councillor Steward agreed to ask the City Council to deal with the problem.
18.029 – TO DISCUSS THE PROVISION OF A DEFIBRILLATOR IN THE VILLAGE
Councillor Johnson reported having correspondence with the Yorkshire Ambulance Service and is gathering facts about defibrillators.
It is hoped that YAS will be able to provide the necessary advice regarding the most suitable location.
18.030 – TO RECEIVE AN UPDATE ON PARKING RESTRICTIONS IN FRONT OF THE CHILDREN’S PLAYGROUND IN MAIN STREET
Cllr Steward agreed to raise the issue, as there had been no progress to date.
18.031 – TO DISCUSS BROADBAND PROVISION FOR THE VILLAGE
Now that fibre cables have been installed in the cabinet it is expected that residents will make their own arrangements to connect their broadband to preferred suppliers.
A warning has been posted on the Hessay Community Facebook page telling people that scammers have already phoned some residents and tried to take control of their computers.
18.032 – TO CONFIRM RECEIPT OF A GOVERNMENT GRANT FOR A NEW WEBSITE AND DECIDE IF THE PARISH COUNCIL SHOULD HAVE ITS OWN WEBSITE
The Clerk reported that the YLCA had confirmed that the Parish Council had been awarded a grant of £598.70 to go towards the cost of a website compatible with the Transparency Code requirements. Councillors agreed to look at Parish Council websites in order to help them decide if the Parish Council should use a professional website maker or use someone local.
18.033 – TO RECEIVE A REPORT ON VILLAGE POLICING
No incidents for Hessay had been reported to the police during January and February.
18.034 – TO CONSIDER COUNCILLOR TRAINING
The Clerk reported that the YLCA has still not yet produced a schedule of training courses for 2018.
18.035 – FINANCE
(a) Financial Report
The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 14 March 2018. The report reflected the receipts and payments (net of VAT) below.
The bank balances at 14 March were: –
Current Account £500.00
Business Money Manager Account £8,464.65
(b) To note accounts for payment
327 James Mackman Clerk’s salary – February & March £273.84
324 HM Revenue & Customs Income tax – February & March £68.40
325 James Mackman Expenses £7.06
(c) To receive a report on income received
HSBC Bank interest £0.79
(d) To agree to pay for the hire of the Chapel schoolroom for the year to 31 March 2018
It was agreed to give £120 to the Hessay Methodist Chapel for the use of the schoolroom for the year.
(e) To reappoint the internal auditor
It was resolved that Mrs Cariss be reappointed as the Parish Council’s internal auditor.
18.036 – CLERK’S REPORT:
(a) Progress on the clearance of the gutter and pipe in Shirbutt Lane (Min. 18.016a) – (Jan 16)
Councillor Barratt reported that he had been in contact with the City Council about this matter.
18.037 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
18.037.01 – The Clerk referred to the following items of correspondence received since the January Parish Council meeting
(a) Ainsty (2008) Internal Drainage Board – Notice of laying rate
(b) CYC – Electoral Rolls
(c) CYC – Two Keep Britain Tidy posters
(d) YLCA – Copy of General Data Protection Regulations information audit pro forma
18.037.02 – It was noted that the correspondence received since the January Parish Council meeting listed below had been circulated to Councillors prior to the meeting
(a) Bloodwise – York Balloon Walk poster and invitation
(b) Brain Tumour Research – Wear a hat day
(c) CYC – Mobile Library poster
(d) CYC – Local Plan email
(e) CYC – Local Plan including library poster
(f) CYC – Standards Committee meeting on 21 March notification
(g) Explore York Libraries & Archives – Yortime February 2018
(h) Explore York Libraries & Archives – Yortime March 2018
(i) Julia Mulligan – Police Crime Commissioner update
(j) Julian Sturdy – three E-Bulletins
(k) Neil Gibson, CYC – Two Ridings Community Foundation
(l) Neil Gibson, CYC – Crime not to care information
(m) North Yorkshire Police – News from North Yorkshire Police March 2018
(n) YLCA – NALC Chief Executive’s Bulletin 1, 2 and 3 – January 2018
(o) YLCA – NALC Chief Executive’s Bulletin 10 – March 2018
(p) YLCA – Schedule of planning seminars
(q) YLCA – Website grant agreed
18.037.03 – It was agreed that the correspondence received since the January Parish Council meeting, as listed below, be circulated to the Councillors
Clerk & Councils Direct – March 2018 – Issue 116
18.038 – TO CONSIDER MINOR MATTERS
None.
18.039 – TO CONSIDER ITEMS FOR THE NEXT AGENDA
Provision of a picnic table in the pond area
18.040 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held on Wednesday 9 May 2018. It will be preceded by the Annual Parish Meeting which will start at 7.00pm.
There being no more business the meeting was formally closed at 9.13pm.
Chairman……………………………. Date………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 email: jmackman3@gmail.com