HESSAY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30PM IN THE CHAPEL SCHOOLROOM, HESSAY, ON WEDNESDAY 10 JULY 2019
Present: Councillors Mark Barratt (Chairman), Olivia Johnson, Mike Lord, George Ramshaw and Ann Watson. Also present was the Clerk, James Mackman.
PUBLIC PARTICIPATION
None.
19.064 – CO-OPTION AND INTRODUCTION OF A NEW COUNCILLOR
George Ramshaw was co-opted onto the Parish Council and signed his Declaration of Office.
19.065 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
19.066 – TO RECEIVE APOLOGIES AND APPROVE REASONS FOR ABSENCE
Apologies for absence were received from City Councillors James Barker and Anne Hook
19.067 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 8 MAY 2019
The minutes of the meeting held on 8 May 2019, having been circulated and read, were accepted and signed as a true record.
19.068 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
With no City Council being present there was no report.
19.069 – TO MAKE DECISIONS ON PARISH COUNCIL LAND
(a) Registration of Parish Land – To receive an update
No further news to report on this subject.
(b) Hessay Pond including the provision of a picnic table
i. Councillor Watson is continuing to look for a circular table.
ii. The path needs to be replaced as it is uneven and full of soil and weeds. Quotations for the work are to be sought. (Action Councillor Barratt)
iii. Councillor Barratt has cleared some of the pond vegetation but there is more work to do.
(c) Willow Garth
No news on this subject.
(d) Allotments
The Clerk reported that one rent was still outstanding. The Chairman said that he would speak to the tenant. (Action Councillor Barratt)
(e) Thief Lane
Councillor Lord, who rents Thief Lane, asked for permission to erect a fence on top of the dyke on the east side of the lane. This was agreed.
(f) Sandpit Field
No report.
19.070 – PLANNING APPLICATIONS
(a) To note Local Authority Planning Decisions
It was noted that there had been no planning application for the Local Planning Authority to approve.
(b) To note the latest news on the proposed asphalt plant on the Hessay Industrial Estate
No news to report on this subject.
19.071 – TO DISCUSS THE CONDITION OF THE VILLAGE ROADS, VERGES, POTHOLES, FOOTPATHS AND SIGNAGE IN THE VILLAGE
It was noted that Community Payback will be attending to clear the vegetation off the footpath and cut back the nettles in Shirbutt Lane one day next week.
The surface of the road between the church and the A59 is in a poor state. It was agreed that this should be reported to the City Council’s Highways Department. (Action Clerk)
19.072 – TO DISCUSS SPEEDING VEHICLES AND COMMUNITY SPEED WATCH
It was agreed that a police representative be asked to come to the village and talk to the volunteers interested in being part of a Community Watch Scheme. (Action Councillor Barratt)
19.073 – TO DISCUSS THE PROVISION OF A DEFIBRILLATOR IN THE VILLAGE
Councillor Johnson gave details of the defibrillator most suited to be installed in the village. There was a discussion as to where it should be situated, and the chosen place was by the children’s playground. It was agreed that costings be produced for the Parish Council meeting which is scheduled for 16th July when a final decision is to be made on the subject.
19.074 – TO DISCUSS THE PROVISION OF BROADBAND PROVISION FOR THE VILLAGE
Councillor Watson has received a list of 20 households in the village which are not connected to the recently installed fibre network. It was agreed that Councillor Watson would try and arrange for a City Council representative to attend the September meeting and update the Parish Council on the current situation. (Action Councillor Watson)
19.075 – TO DECIDE THE FUTURE FORMAT OF THE PARISH COUNCIL WEBSITE.
It was agreed that the Parish Council should have its own website. A village resident has produced a mock-up website. It was agreed to move this forward and a meeting with the resident is to be arranged. (Action Councillor Barratt)
19.076 – TO INVESTIGATE THE POSSIBILITY OF WARD COMMITTEE FUNDING
It was agreed that residents are to be made aware that funds for projects are available through the Ward Committee. (Action Councillor Barratt)
19.077 – TO CONSIDER COUNCILLOR TRAINING
The Clerk is to give Councillor Ramshaw an induction course. After that the Councillors will determine if Councillor Ramshaw should attend a YLCA-run training course. (Action Clerk)
19.078 – TO DISCUSS THE POSSIBILITY OF CELEBRATING VE DAY 2020
It was agreed that details of the event should be circulated to residents and that they should be encouraged to organise an event.
19.079 – TO RECEIVE A REPORT ON VILLAGE POLICING
A number of incidents, all relating to the Motor Racetrack by the A59 had been reported to the police during May. Two incidents in the village had been reported in June. These were noted.
19.080 – FINANCE
(a) Financial Report
The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 10 July 2019. The report reflected the receipts and payments (net of VAT) below.
The bank balances at 10 July were: –
Current Account £501.87
Business Money Manager Account £10,083.85
(b) To note accounts for payment
360 James Mackman Clerk’s salary June & July £296.78
361 HM Revenue & Customs Income tax – June & July £74.20
362 James Mackman Expenses £6.60
(c) To receive a report on income received
HSBC Bank interest £3.26
19.081 – CLERK’S REPORT:
(a) Progress on the filling in of the pothole in front of the Church in New Road (Min. 19.051b)
Councillor Barratt had reported the pothole in front of the Church in New Road to the City Council. It was not known if the pothole had been filled. (Action Councillor Barratt)
(b) Progress notice board refurbishment (Min 19.059)
There was no news to report on the notice board.
19.082 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
It was noted that the correspondence received since the May Parish Council meeting listed below had been circulated to Councillors prior to the meeting
(a) Julian Sturdy MP – E-bulletin
(b) North Yorkshire Police – Lifestyle Challenge
(c) YLCA – Annual Review 2018-2019
(d) YLCA – CYC dog warden info
(e) YLCA – NALC Chief Officer’s Bulletin
(f) YLCA – One-Day Conference 2019 and YLCA 75TH Anniversary Celebration
(g) YLCA – Protocol marking the death of a senior national figure
(h) YLCA – Website accessibility legislation details
(i) YLCA – White Rose Updates – June and July 2019
19.083 – TO CONSIDER MINOR MATTERS
(a) It was agreed that the organisers of York Autograss Club be approached to ask what they are prepared to do in recompense of the noise & inconvenience to the village that their meetings create. (Action Clerk)
(b) It was noted that the repairs to the surface covering in the children’s playground was unsatisfactory and this had been reported to the City Council.
(c) It was noted that the seat in front of the notice board is damaged. As this is a problem the Clerk was delegated to authorise expenditure (in conjunction with the Chairman) of up to £50 to expedite the repair. (Action Clerk)
19.084 – TO CONSIDER ITEMS FOR THE NEXT AGENDA
None
19.085 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that an extraordinary meeting would be held at 6.45pm on Wednesday 10 July 2019 to discuss two planning applications and the defibrillator.
The following meeting is to be held on Wednesday 18th September 2019. It was agreed that subsequent meetings would be held on the third Wednesday of the month with a starting time of 7.00pm.
There being no more business the meeting was formally closed at 8.50pm.
Chairman……………………………. Date………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 email: jmackman3@gmail.com