HESSAY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD AT 7.30PM IN THE CHAPEL SCHOOLROOM, HESSAY, ON WEDNESDAY 13 MARCH 2019
Present: Councillors Mark Barratt (Chairman), Olivia Johnson, Mike Lord and Ann Watson. Also present were City Councillor Chris Steward, one member of the public and the Clerk, James Mackman.
PUBLIC PARTICIPATION
None.
19.022 – TO RECEIVE DECLARATIONS OF DISCLOSABLE PECUNIARY INTEREST (NOT PREVIOUSLY DECLARED) ON ANY MATTERS OF BUSINESS
None.
19.023 – TO RECEIVE APOLOGIES AND APPROVE REASONS FOR ABSENCE
Apologies for absence were received and approved from Councillor Hildreth.
19.024 – TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 9 JANUARY 2019
The minutes of the meeting held on 9 January 2019, having been circulated and read, were accepted and signed as a true record.
19.025 – TO RECEIVE THE CITY OF YORK COUNCILLOR’S REPORT – FOR INFORMATION ONLY
City Councillor Chris Steward mentioned the City Council’s refusal of the asphalt plant planning application. During the meeting Councillor Steward answered a number of questions put to him and agreed to follow up on a number of the points raised.
19.026 – TO MAKE DECISIONS ON PARISH COUNCIL LAND
(a) Registration of Parish Land – To receive an update
No further news to report on this subject.
(b) Hessay Pond including the provision of a picnic table
A local resident was approached regarding the construction of a picnic table but said that it would be better to purchase a readymade table from a supplier. Councillor Watson agreed to explore the subject further. (Action Cllr Watson)
(c) Willow Garth
Councillor Barratt said that he and Councillor Hildreth had inspected the trees in Willow Garth and had cut off the branches that were hanging dangerously over the road and footpath.
(d) Allotments
No news on this subject.
(e) Thief Lane
No news on this subject.
(f) Sandpit Field
No report.
19.027 – PLANNING APPLICATIONS
(a) To consider the following Planning Applications
Details of Planning Application – Comments
Ref: 18/02851/FUL – Two-storey and single-storey rear extensions at Dexter House, The Fold.
The Parish Council does not object but wishes to make sure that the neighbours are not adversely affected by the proposed extensions.
Ref: 19/00139/FUL – Two-storey and single-storey rear extensions at The Rowans, 3 Laburnum Farm Close.
The Parish Council does not object but wishes to make sure that the neighbours are not adversely affected by the proposed extensions.
(b) To note Local Authority Planning Decisions
It was noted that the Local Planning Authority had approved the following application: –
• Ref: 18/02851/FUL – Two-storey and single-storey rear extensions at Dexter House, The Fold.
It was noted that the Local Planning Authority had refused the following application: –
• Ref: 17/00670/FUL – Erection of asphalt plant with associated infrastructure at land adjacent sewage works at Hessay Industrial Estate, New Road
(c) To discuss progress on the proposed asphalt plant on the Hessay Industrial Estate
Since the January meeting two more invoices had been received from I D Planning for their services in the successful refusal of the proposed asphalt plant planning application.
19.028 – TO DISCUSS THE CONDITION OF THE VILLAGE ROADS, VERGES, POTHOLES, FOOTPATHS AND SIGNAGE IN THE VILLAGE
It was reported that Community Payback had cleared the vegetation of the footpath between the Chapel and Fieldside House. They had been asked to clear along the footpath in Shirbutt Lane, but Councillors expressed their satisfaction of the job that Community Payback had done.
It was reported that the entrance to the Church in New Road is very muddy. City Councillor Chris Steward is to ask the City Council if they can deal with the matter.
19.029 – TO DISCUSS THE PROVISION OF A DEFIBRILLATOR IN THE VILLAGE
Councillor Johnson presented a paper with a number of options which the Councillors agreed to consider. Councillor Barratt is to approach residents to see if they would be prepared to a host a cabinet. (Action Councillor Barratt)
19.030 – TO DISCUSS THE FUTURE OF THE PARISH COUNCIL’S WEBSITE
The current administrator of the Parish Council’s website is leaving the village and will be unable to maintain the website. Two local residents are to be asked if they would be willing to host and administer the website. If they are not able to take on the task the Clerk is to contact Vision ICT who are specialists in Parish Council websites.
19.031 – TO DISCUSS BROADBAND PROVISION FOR THE VILLAGE
An email from Digital City Executive to Julian Sturdy MP was discussed. It was agreed that Julian be thanked for pursuing the subject of the 13 households that haven’t been connected to the superfast broadband. Councillors will keep looking to see if a remedy for the current situation can be found.
19.032 – TO CONSIDER THE MAY 2019 PARISH COUNCIL ELECTIONS
The Clerk gave the Councillors the Nomination Papers for the Parish Council election on 2nd May 2019. The completed forms must be hand delivered to the City Council. The Clerk volunteered to take the forms to the Council’s Offices.
19.033 – TO CONSIDER COUNCILLOR TRAINING
The Clerk reported that the YLCA is to run courses for new Councillors after the 2nd May elections.
19.034 – TO RECEIVE A REPORT ON VILLAGE POLICING
No incidents for Hessay had been reported to the police during January. One incident reported in February was noted.
19.035 – FINANCE
(a) Financial Report
The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 13 March 2019. The report reflected the receipts and payments (net of VAT) below.
The bank balances at 13 March were: –
Current Account £500.00
Business Money Manager Account £9,035.39
(b) To note accounts for payment
353 I D Planning Consultants’ Fees £800.00
354 I D Planning Consultants’ Fees £518.90
355 James Mackman Clerk’s salary February & March £279.30
356 HM Revenue & Customs Income tax – February & March £69.80
357 James Mackman Expenses £7.12
(c) To receive a report on income received
HSBC Bank interest £3.04
(d) To agree to pay for the hire of the Chapel schoolroom for the year to 31 March 2019
It was agreed to give £120 to the Hessay Methodist Chapel for the use of the schoolroom for the year.
(e) To reappoint the internal auditor
It was resolved that Mrs Cariss be reappointed as the Parish Council’s internal auditor.
19.036 – CLERK’S REPORT:
(a) Progress on the installation of the barrier in front of the gate to the children’s playground (Min 19.010)
It was reported that the barrier has been installed
(b) Progress on removing the vegetation along the footpath in Shirbutt Lane (Min. 19.016a)
It was reported that Community Payback had carried out work in the village but not in Shirbutt Lane. The Clerk is to ask them to come back to the village and carry out the work in Shirbutt Lane. (Action Clerk)
(c) Progress notice board refurbishment (Min 19.016b)
It was agreed that up to £50 be spent on the refurbishment of the notice board. If the quotation for the work is more than £50 the subject will be brought back to the next Parish Council meeting. (Action Councillor Johnson)
19.037 – TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
19.037.01 – The Clerk referred to the following item of correspondence received since the January Parish Council meeting
Ainsty (2008) Internal Drainage Board-Notice of laying rate document for notice boards
19.037.02 – It was noted that the correspondence received since the January Parish Council meeting listed below had been circulated to Councillors prior to the meeting
(a) Allerton Waste Recovery Park – News Quarter 1, 2019
(b) Explore York Libraries & Archives – Yortime February 2019
(c) Julian Sturdy MP – E-bulletin
(d) Julian Sturdy’s Office – Broadband reply
(e) North Yorkshire Police, Fire and Crime Commissioner – Support for older people is in the spotlight
(f) Rural Services Network – Call on Government for a Rural Strategy
(g) YLCA – White Rose Update January 2019 and other papers
(h) YLCA – Local Government Ethical Standards – review
(i) YLCA – NALC Chief Executive’s bulletin
(j) YLCA – White Rose Update February 2019
19.038 – TO CONSIDER MINOR MATTERS
None.
19.039 – TO CONSIDER ITEMS FOR THE NEXT AGENDA
None
19.040 – TO AGREE THE DATE OF NEXT MEETING
It was agreed that the next meeting would be held on Wednesday 8 May 2019.
There being no more business the meeting was formally closed at 8.45pm.
Chairman……………………………. Date………………….…
James Mackman, Clerk 39 Calder Avenue, Nether Poppleton, York, YO26 6RG
Tel: 01904 399277 email: jmackman3@gmail.com